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A bulk of our conference time was spent in targeted group tag-ups. 1-1s: Considering that tag-ups took control of any project-specific conversations, this left 1-1s to be totally coaching-centric (in truth, I would regularly delay topics from 1-1s to Tag-ups considering that they required the other guests). Our weekly cadence was based on a number of essential philosophies: Avoid ad-hoc meetings.

We discovered that the trap of ad-hoc conferences had a lot of drawbacks. First, each one needs schedule coordination of attendees, so it can press conversations out ("can I get 15 minutes to talk about X" winds up taking place 2 weeks later). But a lot more significantly, the lack of a clear structure can frequently cause ineffective conferences - people do not understand if it's an info sharing meeting or a decision-making meeting, and it's not clear what level of preparation, etc is needed.

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Our approach to "tag-ups" turned into a distinct way to handle this.  Source . A creative experiment that turned into a hallmark of our procedure. Much of our meetings consisted of a long "bullpen" period. The time was purposefully disorganized and with no agenda, where the only guideline was that you needed to remain present.

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Numerous of these discussions would have naturally ended up being ad-hoc conferences, and rather got managed in a timely way. It likewise caused a much tighter leadership team because the list of interested celebrations in a topic was frequently various than might have been initially thought of. Change read-outs/ conferences with broadcast e-mails: There were a handful of crucial regular broadcast e-mails that the team relied on, including my Sunday night e-mail to the team.

Pre-reads ("Come prepared and expect others to be prepared"). We practically never ever "provided" anything in meetings. Products were always sent in advance, and individuals were expected to pre-read. Almost all of our meetings were arranged to be 30 minutes and typically ended early. Framing matters. Rather than leaping to solutions, teams rapidly learned how to ask the right "" and frame discussions in properly.